NMVTIS Vehicle Upload

Insurance Carriers

Effective March 30, 2009, Federal Rules require insurance carriers to report total loss data into the National Motor Vehicle Title Information System (NMVTIS). Auto Data Direct, Inc. (ADD) contracts with the American Association of Motor Vehicle Administrators (AAMVA) to provide insurance carriers the ability to upload total loss information into NMVTIS.

Insurance carriers are required to provide NMVTIS with the following information on every salvage vehicle obtained, including total loss vehicles:

  • VIN ("Vehicle Identification Number")
  • Date upon which the automobile was obtained or designated as a total loss
  • Name of the individual or entity from whom the automobile was obtained
  • Who possessed the automobile when it was designated a total loss
  • Name of the owner of the automobile at the time of the filing of the report with NMVTIS (either the insurance company or the owner, if owner-retained)

The report must provide information on all automobiles of the current model year or any of the four prior model years that the carrier, during the prior month, has obtained possession of and has decided are junk automobiles or salvage automobiles. DOJ strongly encourages carriers to immediately report (within 24 hours) the designation of a vehicle as total loss.

Reporting Methods

Insurance carriers can submit the required reports to NMVTIS through Auto Data Direct. ADD has designed its system to fit into the carrier's current business process by providing three reporting methods, including individual vehicle entry, batch vehicle entry using a spreadsheet, and business-to-business processing which can be arranged with the carrier's IT staff.

Reporting can be as frequently as desired, but not less than monthly. The Department of Justice encourages all reporters to submit information to NMVTIS within 24 hours to prevent fraud and theft and to protect consumers. Once data is reported, ADD's system allows the carrier to generate proof of compliance through its easy-to-use interface.

If you would like more detailed information about this new requirement, click here.

ADD Helps You Meet the Requirement At a Low Cost

At 75 cents* per web-based/electronic upload, ADD's easy-to-use service will help you meet the new requirement at a low cost.

ADD charges a one-time account activation fee of $100 and requires a minimum working balance of $50, so you can get started for as little as $150. There are no monthly or annual service fees. You can monitor your balance at any time simply by logging in. When the balance is low, just replenish your account online with a credit card or mail us a check and you're back in business.

If you report total loss data through ADD's website and you also need to make vehicle inquiries, ADD offers a discount rate of $1.00 per inquiry.

Please note: an "upload" is defined as a single vehicle record on a specific day from a specific reporting entity.

*The $0.75 fee is charged regardless of who reports a vehicle.

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To contact Auto Data Direct, call 866-923-3123 or email us.